SECTION A

A1 – What Kind of Personal Data Do We Collect?

(i) Candidate Data

In order to provide the best possible employment opportunities that are tailored to you, we need to process certain information about you. We will only ask for details that will genuinely help us to help you, such as your name, age, contact details, education details, and employment history, along with any other information you choose to share with us. When you access our website, we also collect certain data from you.

(ii) Client Data

If you are a customer of MZ Talent Group, we need to collect information about you or individuals at your organisation for the purpose of finding you candidates who are a right fit for your organisation. When you access our website, we also collect certain data from you.

(iii) Supplier Data

We need a small amount of data from our suppliers to ensure things run smoothly. We need contact details for relevant individuals at your organisation so we can communicate with you. We also need information such as bank details so we can pay for the services you provide.

(iv) People Whose Data We Receive from Candidates, Such as Referees and Referrals

We only ask for very basic contact details, so we can have a further conversation regarding a reference or to offer you the opportunity to become a client or candidate.

(v) Website Users

We collect a small amount of data from our website users, which we use to help us improve your experience when using our websites and help us manage the services we provide. This includes information such as how you use our website and the frequency of your visits.

A2 – How Do We Collect Your Personal Data?

(i) Candidate Data

There are two main ways that we may collect your data:

• Directly from you
• From a third party

When you access our website, read or click on an email from us, we also collect certain data from you.

(ii) Client Data

There are two main ways that we may collect your data:

• Directly from you
• From a third party (e.g., our candidates) and other limited sources (e.g., online and offline media).

When you access our website, read or click on an email from us, we also collect certain data from you.

(iii) Supplier Data

We collect your personal data during the course of our work with you. When you access our website, read or click on an email from us, we also collect certain data from you.

(iv) People Whose Data We Receive from Candidates, Such as Referees and Referrals

We collect your contact details only where a candidate or a client passes this information to us as an emergency contact, referral, or in order to obtain a reference.

(v) Website Users

We collect your data automatically via cookies when you visit our website, in line with cookie settings in your browser. We will also collect data from you when you contact us via the website, for example by using the contact form.

A3 – How Do We Use Your Personal Data?

(i) Candidate Data

The main reason for us using your personal data is to help you find employment that might be suitable for you. We may also use your personal data for things such as marketing, profiling, and diversity monitoring.

(ii) Client Data

The main reason for using information about clients is to ensure that the contractual arrangements between us can be properly implemented so that the relationship can run smoothly. This involves identifying candidates who we think will be the right fit for your organisation.

(iii) Supplier Data

The main reason for using information about suppliers is to ensure that the contractual arrangements between us can be properly implemented so that the relationship can run smoothly and to comply with legal requirements.

(iv) People Whose Data We Receive from Candidates, Such as Referees and Referrals

We use referees’ personal data to help our candidates find employment suited to them. We may also use referees’ personal data to contact them in relation to recruitment activities that may be of interest to them.

(v) Website Users

We use your data to help us to improve your experience of using our website. If you are also a candidate or client of MZ Talent Group, we may use data from your use of our website to enhance other aspects of our communications with or service to you.

A4 – Who Do We Share Your Personal Data With?

(i) Candidate Data

We may share your personal data with various parties, primarily with prospective employers to increase your chances of securing the job you want. We may also share your information with any of our subsidiary companies and associated third parties such as our service providers.

(ii) Client Data

We will share your data to ensure that we provide you with a suitable pool of candidates. We may also share your information with any of our subsidiary companies and associated third parties such as our service providers.

(iii) Supplier Data

We may share your information with any of our subsidiary companies and associated third parties such as our service providers and organisations to whom we provide services.

(iv) People Whose Data We Receive from Candidates, Such as Referees and Referrals

We may share your information with any of our subsidiary companies and associated third parties such as our service providers and organisations to whom we provide services.

(v) Website Users

We may share your information with the providers of web analytics services, marketing automation platforms, and social media services to ensure any advertising you receive is tailored to you.

A5 – How Do We Safeguard Your Personal Data?

We care about protecting your information. That is why we put in place appropriate measures designed to prevent unauthorised access to and misuse of your personal data.

A6 – How Long Do We Keep Your Personal Data For?

If we have not had meaningful contact with you (or, where appropriate, the company you are working for or with) for a period of five years, we will delete your personal data from our systems unless we believe in good faith that the law or any other regulation requires us to preserve it.

A7 – How Can You Access, Amend, or Take Back the Personal Data That You Have Given to Us?

You have various rights in relation to your data, including the right to object, withdraw consent, make data subject access requests, request erasure, request data portability, and lodge complaints with supervisory authorities. To get in touch about these rights, please contact us at info@mztalentgroup.com.

A8 – How Do We Store and Transfer Your Data Internationally?

MZ Talent Group has clients that have a presence overseas. In order to offer the level of service that we do, we may have to transfer or store your data internationally.

A9 – What Are Cookies and How Do We Use Them?

A cookie is a piece of data that is stored on your device’s memory. They are used by nearly all websites and do not harm your system. We use them to track your activity to help ensure you get the smoothest possible experience when visiting our website.

A10 – How to Reject Cookies

If you don’t want to receive cookies that are not strictly necessary to perform basic features of our site, you may choose to opt-out by changing your browser settings. Most web browsers will accept cookies, but you can choose to accept all or some or reject cookies in your browser’s privacy settings.

SECTION B

B1 – What Kind of Personal Information Do We Collect?

(i) Candidate Data

We may collect information such as your name, age, gender, contact details, education details, employment history, emergency contacts, referee details, nationality, driving licence, passport, National Insurance Number, diversity information, criminal convictions, remuneration details, interests and needs regarding future employment, IP address, and usage data of our services.

(ii) Client Data

We generally only need contact details or the details of individual contacts at your organisation to enable us to ensure that our relationship runs smoothly. We may also hold extra information that someone in your organisation has chosen to tell us.

(iii) Supplier Data

We need contact details for our contacts within your organisation, such as names, telephone numbers, and email addresses. We also collect bank details so that we can pay you.

(iv) People Whose Data We Receive from Candidates, Such as Referees and Referrals

We collect contact details such as name, email address, and telephone number to take up a reference or for recruitment activities.

(v) Website Users

We collect information such as how you use our website, the frequency of your visits, your browser type, the location you view our website from, the language you choose to view it in, and the time of day you visit. If you use our contact form, we collect the information you provide.

B2 – How Do We Collect Your Personal Data?

(i) Candidate Data

We collect candidate personal data through:

• Personal data you give to us
• Personal data we receive from other sources
• Personal data we collect automatically

(ii) Client Data

We collect client personal data through:

• Personal data we receive directly from you
• Personal data we receive from other sources
• Personal data we collect via our website

(iii) Website Users

We collect information automatically when you visit our website, including your IP address, the date and times and frequency with which you access our website, and the way you browse its content.

B3 – How Do We Use Your Personal Data?

(i) Candidate Data

We use candidate data for recruitment activities, marketing activities, equal opportunities monitoring, and to help us to establish, exercise, or defend legal claims.

(ii) Client Data

We use client data for recruitment activities, marketing activities, and to help us establish, exercise, or defend legal claims.

(iii) Supplier Data

We use supplier data to store your details, offer services, obtain support and services, perform legal obligations, target marketing campaigns, and to help us establish, exercise, or defend legal claims.

(iv) People Whose Data We Receive from Candidates, Such as Referees and Referrals

We use this information to take up references, contact referees for recruitment activities, and contact emergency contacts in case of an accident or emergency.

(v) Website Users

We use your data to improve your experience of using our website.

B4 – Who Do We Share Your Personal Data With?

We may share your personal data with:

• Our associated companies
• Individuals and organisations related to your reference
• Tax, audit, or other authorities
• Third party service providers
• Third party outsourced IT and document storage providers
• Marketing technology platforms and suppliers
• Potential employers in the case of candidates
• Third parties for reference checks
• Prospective new owners if MZ Talent Group merges with or is acquired by another business

B5 – How Do We Safeguard Your Data?

We take all reasonable and appropriate steps to protect the personal information that we hold from misuse, loss, or unauthorised access. This includes measures to deal with any suspected data breach.

B6 – How Long Do We Keep Your Personal Data For?

We will delete your personal data from our systems if we have not had any meaningful contact with you for five years, unless we believe in good faith that the law or relevant regulators require us to preserve your data.

B7 – How Can You Access, Amend, or Take Back the Personal Data That You Have Given to Us?

You have various rights in relation to your data, including the right to object, withdraw consent, make data subject access requests, request erasure, request data portability, and lodge complaints with supervisory authorities. To get in touch about these rights, please contact us at info@mztalentgroup.com.

B8 – Who is Responsible for Processing Your Personal Data on Our Website?

The entity responsible for processing the personal data of website users, candidates, clients, suppliers, and emergency contacts and referees of candidates is MZ Talent Group.

B9 – How Do We Store and Transfer Your Data Internationally?

To provide you with the best service and carry out the purposes described in this Privacy Policy, your data may be transferred to third parties, overseas clients, cloud-based storage providers, and other third parties. We will only transfer data outside of the European Economic Area (EEA) where it is compliant with data protection legislation and provides adequate safeguards.

B10 – Cookies Policy

(i) What is a Cookie?

A cookie is a piece of information stored on your device’s hard drive that records your navigation of a website. Cookies are used by nearly all websites and do not harm your device. They can be used to analyse traffic and for advertising and marketing purposes.

(ii) How Do We Use Cookies?

We use cookies to track your use of our website and to help us advertise jobs to you that we think you’ll be interested in. Cookies can be session cookies (stored during your web session and deleted when you close your browser) or persistent cookies (stored as a file on your computer and remains when you close your web browser).

Cookies can also be categorised as follows:

• Strictly necessary cookies: essential to enable you to use the website effectively.
• Performance cookies: enable us to monitor and improve the performance of our website.
• Functionality cookies: allow our website to remember choices you make and provide enhanced features.
• Personalisation cookies: help us to advertise job opportunities that may be of interest to you.

B11 – Legitimate Interests

We process your data where it is necessary for the purposes of the legitimate interests pursued by us or by a third party. This includes using your data for recruitment activities, marketing activities, equal opportunities monitoring, and to help us establish, exercise, or defend legal claims.

B12 – Consent

In certain circumstances, we are required to obtain your consent to the processing of your personal data. You have the right to withdraw your consent at any time.

B13 – Establishing, Exercising, or Defending Legal Claims

We may process personal data and, where appropriate, sensitive personal data in connection with exercising or defending legal claims.

Annexes

Annex 1 – How to Contact Us

• Entity responsible for processing the personal data of website users, candidates, clients, suppliers, and emergency contacts and referees of candidates: MZ Talent Group

How to Get in Touch with Us:

• To access, amend, or take back the personal data you have given to us
• If you suspect any misuse or loss or unauthorised access to your personal information
• To withdraw your consent to the processing of your personal data
• With any comments or suggestions regarding this privacy policy

You can write to us at:

MZ Talent Group
Email: info@mztalentgroup.com
Website: MZ Talent Group

Annex 2 – How to Contact Your Local Supervisory Authority

Details of your local supervisory authority:

The Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF
Phone: 0303 123 1113
Email: casework@ico.org.uk

Glossary

Candidates: Applicants for all roles advertised or promoted by MZ Talent Group, including people who have supplied a speculative CV to MZ Talent Group unrelated to any specific job.

Clients: Customers, clients, and others to whom MZ Talent Group provides services in the course of its business.

General Data Protection Regulation (GDPR): A legal framework that sets guidelines for the collection and processing of personal information of individuals within the European Union.

Suppliers: Partnerships and companies (including sole traders) and atypical workers such as independent contractors and freelance workers, who provide services to MZ Talent Group.

Website Users: Any individual who accesses our website.